Technical Assistant

Identified Stakeholders:

Role Summary:

The Technical Assistant provides executive, administrative, financial, and operational support for the Stakeholder Relations and Permitting, Right-of-Way, Regulatory and Legal and Compliance team (SRRLC). This role ensures regulatory adherence, documentation accuracy, budget tracking, and seamless coordination between internal teams, government agencies, property owners, and senior management.

Outcomes Expected and Responsibilities:

Executive Administrative Support

• Organizes internal and external meetings for the Vice President for SRRLC / Senior Assistant Vice President for SRP, ROW and Legal, including scheduling, logistics, agenda preparation, and documentation of key discussions and actions.

• Coordinates and ensures timely routing and secure processing of documents requiring the  Vice President for SRRLC / Senior Assistant Vice President for SRP, ROW and Legal’s review and signature.

• Works closely and coordinates with various internal stakeholders on behalf of the Vice President for SRRLC / Senior Assistant Vice President for SRP, ROW and Legal for updates, compliance monitoring, and other SRRLC-related initiatives.

• Prepares, updates, maintains, and safeguards official files, documents, reports, and other relevant data or information.

• Participates in the preparation of documents, reports, and presentations required by SRRLC.

• Provides leadership and support for special projects and ad hoc assignments as needed.

Budget Planning & Financial Monitoring

• Assists in Budget planning and monitoring for SRRLC.

• Processes requests for payment (RFP), reimbursements and corporate credit card invoices for SRRLC executives. 

• Processes purchase requests / orders (PR-PO) for the worktools of SRRLC, including licenses for required software.

• Coordinates with Finance/Accounting for any payment or budget related items for SRRLC.

• Processes requests for accreditation, business cards, safety shoes, and any other administrative needs of SRRLC.

Travel & Logistics Coordination

• Arranges domestic and/or international travel for executives.

• Coordinates flights, ground transportation, and hotel accommodations.

• Prepares detailed travel itineraries and meeting schedules.

• Ensurse compliance with company travel policies and budget.

• Processes travel reimbursements and expense documentation.

Other Functions and Responsibilities

• Contributes to a high-performing team by being engaged in regular and ongoing conversations about achieving targets, improving capabilities and performance, and practicing self-discipline.

• Practices courageous authenticity while being mindful of mutual trust, support, and respect that leads to a psychologically-safe environment for their team.

• Supports Diversity, Equity, and Inclusion by respecting others' strengths, views, and experiences, encouraging teamwork that translates to better team performance and business results.

• Follows standard operating procedures and complies with all requirements necessary to perform their job to the best of their abilities.

• Adopts the organization's culture, values, and philosophy by upholding company policies, safety rules, and procedures.

1 Business Operations

Able to understand power industry and the AP business and use these knowledge to implement/support/recommend tactics and initiatives aligned to the direction of the OCOO and the organization

2 Asset Management

Able to understand and implement fixed asset policy and procedures followed by the organization; can maintain inventory of assets accurately including the monitoring of utilization, movement and status.

Able to create reports and recommend policies and standards related to the continuous improvement of asset management process

3 Market, Industry and Regulatory Updates

Ability to conduct research, analyse and monitor market developments, develop roadmaps and formulate tactics and initiatives aligned to the company strategy; able to upkeep the organization with the changes in the market/industry/regulatory

4 Document Management

Able to properly organize and manage documents  and records related to function; can comply to the procedure and policies of document management based on applicable standards

5 Business Partnering

Able to establish relationship through collaboration and partnership with business leaders/project teams in the identification and prioritization of initiatives/programs/projects including timely communication and resolution of concerns/issues related as well as monitoring of agreed plans/action items