Sourcing and Procurement Specialist

Supports the team in implementing the approved strategic sourcing plan of 1RE as well as other relevant requirements to support its build projects, in accordance with AP procurement policy and AP and 1RE business objectives

• Implements the procurement process as per 1AP/1RE Policies and Procedures such as but not
• limited to:
  • Provide support in vendor sourcing, pooling and accreditation including necessary documentation (e.g. NDA)
  • Prepare and release of Request for Quotation (RFQ), Request for Proposal (RFP), Request for Information (RFI). Obtaining quotes from different vendors.
  • Preparation of Minutes of Meeting, Commercial evaluation, Quote Analysis report,
  • Request for Approval, Contract Approval Form and any other supporting documents needed for approval of Purchase Order/Emergency Notice to Proceed/Notice of Award/Contracts
  • Conduct Pre-bid meeting, technical clarification, kick-off meeting and contract roll-out
  • Negotiating price, quantity, delivery schedules and contract terms with vendors
  • Prepare and issue Purchase Order, Emergency Notice to Proceed or Contracts to vendor
• Drafting contracts and managing work and purchase requests or any other type of document that would be necessary in order to acquire goods/services from a vendor. Also, working with
• legal to ensure that all contracts relating to product, service and project procurement contain all details of the negotiation.
• Manages commercial and supply chain aspects of executed contracts through:
• Proper rollout of the assigned contract to relevant stakeholders;
• Monitoring of contractual requirements for submission;
• Monitoring of contract validities;
• Ensuring contracts and other SCM documents are properly and safely kept and stored.
• Prepare KPI and monitoring reports for SCMs
• Develops and manage effective relationships with internal and external stakeholders , to maximize value to the organization