Project Staff - Facilities Administration

 

The Facilities Officer position is responsible for maintaining the company's office facilities to ensure a clean and safe work environment for all employees. The core functions of this role include Building and Facilities Maintenance, Building Regulatory Compliances, and Outsourced Services Management.

Job Responsibilities:

• Plan the human, equipment, processes, and other resources required to implement the section's objectives and monitor output or performance.
• Manage the work of subordinate(s) in the excellent execution of the section's deliverables.
• Recommend training programs and actively coach subordinate(s) to meet developmental needs.
• Conduct one-on-one feedback sessions, evaluate the performance of direct subordinate(s), and recommend appropriate personnel action.
• Preside in daily huddles and conduct regular extension office visits to address issues and concerns.
• Collaborate and coordinate with stakeholders on processes and systems, and recommend plans and programs for improvement.
• Attend inter-department meetings involving Facilities Safety and Security, Projects, etc..
• Ensure the maintenance of a clean and safe work environment for administrative offices.
• Prepare purchase requisitions for spare parts, furniture, fixtures, and other supplies.
• Organize the scheduling of company vehicles (General Office) for employees.
• Monitor periodic maintenance for company vehicles under the General Office.
• Facilitate the preparation of contracts for all General Office service providers and preside over the contractor Pre-bidding process.
• Implement and introduce energy conservation initiatives in the company premises.
• Implement the Building, Maintenance, and Repair of Veco Park donated to Local Government Units (LGUs) under RED.
• Facilitate the annual issuance of uniforms for male employees.
• Ensure compliance and adherence to ISO IMS, AMS, and other implemented management systems.
• Facilitate necessary administrative tasks for regular company procedures like requests for payments, purchase orders, and liquidations.
• Monitor and recommend requirements on materials and equipment to perform one's role and responsibility.
• Readily assume tasks requiring immediate or urgent attention that may be reasonably assigned by the Team Leader.
• Assist in the preparation of colleague engagements and culture building activities.

 

Job Qualifications:

• Must be a graduate of Civil Engineering.
• Professional experience: with 3 years experience on building and Facilities Administration Officer (FAO) Administration.
• Required proficiency level of 4 in:
• Facilities Maintenance and Repair.
• Facilities Operations.
• Contract Management.
• Customer Service.
• Regulatory and Compliance.
• Required proficiency level of 2 in:
• Basic Awareness on Safety and Health.
• Basic Awareness on Environmental Management.
• Required proficiency level of 1 in:
• Hazardous Chemical/Materials Handling.
• Electrical Safety.
• Basic Awareness on Asset Management System (AMS).