Project Staff - Admin Support

Job Description:

This position is responsible for providing administrative and secretarial support to the North Davao Group.

Job Responsibilities:

• Manages and maintains team's schedules and appointments by keeping a track of their daily schedule and providing reminders of meetings. 

• Completes a broad variety of administrative tasks including: completing expense reports or requests for payment to process and facilitate payment or reimbursement; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

• Works closely and effectively with the Group Head to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the Group Head updated. 

• Provides a bridge for smooth communication between the North Davao Group and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. 
• Answers and directs all incoming calls to appropriate parties promptly and efficiently. 
• Re-routes customer complaints received in the Group Head's office to appropriate departments for resolution.
• Receive, release, and records incoming/outgoing memos, documents, including signed checks.  
• Coordinate with accredited service providers for the travel arrangements of executives, including flight and hotel reservations, transportation, and security arrangements. 
• Perform general office duties such as ordering supplies, maintaining records, filing, and retrieving corporate documents, and reports 
• Assists in the preparation of the Operating Expense and Capital Expense budgets including its monthly variance explanations and other needed reports related to the budget.
• Assists in the disbursement of funds and allowance to due diligence and security teams during the duration of the due diligence project activities. 
• Assists in coordinating the agenda and reference materials of department’s team meetings and all-staff meetings. 
• Readily assumes tasks requiring immediate or urgent attention that may be reasonably assigned by the Team Leader 

Job Qualifications:

• a graduate of business or behavioral science courses

• preferably with prior experience in general administrative work

• well acquainted with Google Office applications