Project Document Controller

Project Document Controller

Location: Davao City, Mindanao

Job Level: Rank and File

Business Unit: Transition Business Group

Power your future with AboitizPower. As Project Document Controller, you will implement project site document control procedures and manage information lifecycle systems and contribute directly to transforming energy for a better world. You will work closely with Jenny LI (Project Development Manager) to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

• Implementation of the Project Site Document Controller responsibilities as per developed Information Management Plan to ensure standard operationalization of Document Control throughout the project lifecycle.
• Work with Client's Project Control Services Project Information Specialist to ensure/develop relevant Project Execution Team Document Control Procedure, which will be evergreen/reflects the actual documentation changes as the project progresses.
• Key Interfaces are the many suppliers of information, including asset, project team members, contractors, EPC, and equipment vendors and information customers.
• Work with a team of project document controllers and/or coordinate with document control services rendered by a 3rd party provider.
• Comply with the Company Records Management for Controlled and non-Controlled Documents; and support deliverables and development of Project Control Assurance Plan.
• Conducts quality checking of all project document deliverables ensuring full compliance with the established Project Documents Acceptance Criteria (i.e., submission standards on format, naming conventions, required metadata, review and approval cycles, etc.) to ensure project team and EPC/contractor compliance.
• Support and maintain knowledge on the execution of the document distribution matrix, and provide support whenever there are changes.
• Ensures all generated engineering and projects information and data are kept secure and with integrity for final handover to asset.
• Leads and manages bulk download, upload, consolidation, migration, archiving, and retrieval of all project documents and information.
• Liaises with relevant stakeholders to assure technical documents are reviewed, approved, and maintained as final approved versions within the Electronic Document Management System (EDMS).
• Oversees, controls, and maintains any hard copy documents as mandated by project site requirements.
• Manages and maintains information file plan and registry to allow accurate storage and retrieval of engineering and projects technical records, certificates, business correspondences in electronic and/or hardcopies. All information and data are identified, mapped to the right owners/custodians, and repositories.
• Lead the administration and governance in ensuring the correct use of the Electronic Document Management Systems (EDMS) and identify project requirements on EDMS and translate into guidance to users.
• Prepares and submits as per schedule Information Management Progress reports frequency that highlights status of project information/documentation. Identifies what are the gaps/opportunities and a clear explanation what caused the gaps and opportunities including recommendations to achieve completion.
• Records and reports lessons learned as it occurs during the project execution to handover lifecycle.
• Extend relevant support to other departments such as, but not limited to, cascading and/or adopting initiatives, programs, projects, and activities.
• Conforms to the company’s Quality, Environmental, Occupational Health and Safety, and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, OHSAS 18001, and ISO 27001 Standards.

• Reports Environmental, Occupational Health and Safety, and Information Security events/incidents or potential events, or other security risks to the organization/committees-in-charge.
• Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies. Maintains availability, confidentiality, and integrity of documents.
• Ensures all project information and data are properly identified, classified, assigned to the appropriate owners and custodians, and maintained within approved repositories.
• Supports project audits, management reviews, governance reviews, and assurance activities by providing cost information, analyses, and supporting documentation as required.
• Performs other tasks and responsibilities that may be assigned.

To Succeed in this Role, we need someone who:

• Is detail-oriented in conducting quality checking of all project document deliverables and ensuring full compliance with format, naming conventions, and metadata standards.
• Demonstrates strong governance and administrative skills to oversee Electronic Document Management Systems (EDMS) and guide users effectively.
• Maintains strict adherence to Quality, Environmental, Occupational Health and Safety, and Information Security Management Systems (ISO 9001, ISO 14001, OHSAS 18001, ISO 27001).
• Proactively prepares progress reports, identifies gaps and opportunities, and communicates lessons learned throughout the project lifecycle.

What You Will Need:

Education & Experience:

• Bachelor’s degree of any course
• 5-10 years of project experience with at least 1 asset rejuvenation or brownfield project
• Training certifications relevant to the role when applicable

Technical / Functional Skills:

• Highly proficient in Electronic Document Management System (EDMS), Google Suite, and MS Office Suite
• Strong skills in project management essentials, information plan management, document distribution matrices, and records management compliance

Our Culture & Commitment to You: Powering Your Future At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Together, let’s power your future.