Facilities and Services Management Associate

This position is responsible for providing facility and administrative support services to ensure the smooth and unhampered operations of the site.

Responsibilities:

A. Facility Maintenance

• Support implementation of a janitorial maintenance program including daily progress evaluation and accomplishment monitoring.            
• Oversee and implement health and safety practices relevant to the delivery of services.            

B. General Administration

• Carry out regular inventory of stocks and supplies and establish replenishment cycles. Officiate purchase requests and expedite procurement.            
• Process and monitor account payables progress. Ensure proper and complete documentation of all accounting traceable.            
• Process requests and respective arrangements necessary for a safe, on schedule and most convenient travels.        
• Contribute to process review and simplification. 
• Participate in strategy implementation and ensure practices are carried out in the highest ethical manner.            

C. Contractor Management

• Monitor and review contractor performance based on the expectations set in the service agreement.    
• Ensure Contractor’s compliance to legal and statutory requirements including safety standards and practices.            

D. Fleet Management

• Manage the upkeep and maintenance of fleet vehicles, through submission of the units on the scheduled maintenance while ensuring no service interruption.            
• Arrangement of transportation and logistics for personnel traveling for official business purposes as may be requested.            
• Ensure that all vehicles and drivers in the fleet are compliant to the Road Transport Safety Management System (RTSMS).            

E. Corporate Mobile Management

• Process corporate mobile phone requests (application, renewal, termination, transfer). Coordination of issues, updates and concerns between account owner and telco provider.            
• Process monthly bill summary evaluation and endorsement of accounts receivable from excess charges.            

F. Business Continuity Arrangements

• Adhere according to the needed business continuity plan and participate in all risk management planning, assessment and implementation.            

G. Others

• Conforms to the company’s Quality, Environmental, Occupational Health and Safety, Asset Management, Energy Management, Business Continuity Management System and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 55001, ISO 50001, and ISO 22301 Standards.            
• Reports Environmental and Occupational Health and Safety events/incidents or potential events, or other security risks to the organization/ committees-in-charge.          
• Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies. Maintains availability, confidentiality, and integrity of documents.            
• Performs other related duties and responsibilities that may be assigned by the TL.