Fixed Asset Specialist

Job ID: 3149

Location: Taguig

Company: Hedcor, Inc.

Department: Finance Shared Services and Business Partner

Employment Type: Probationary

Work Arrangement: Hybrid

Mission of Function

This position shall be primarily responsible for the timely and accurate recording associated with Company’s asset management and other balance sheet and income statement accounts in conformity with accounting standards, statutory and regulatory requirements.

The position shall be responsible for providing financial, administrative, and clerical services to ensure effective and efficient business operations. The position is responsible for the monthly closing of corporate books and account analysis, and does various related clerical and routine accounting tasks in support of the company's strategic objectives.

Responsibilities (What-How-Why)
Fixed Asset Management
Reconciles fixed asset clearing account every month
Performs system addition of Property Plant Equipment (PPE) every month
Performs system retirement/disposal of PPE every month, if applicable
Performs system depreciation every month
Coordinates with external appraisers should there be a need to perform PPE appraisal
Reconciles lapsing and trial balance PPE cost and accumulated depreciation
Performs inventory count with SCM
Performs PPE count with SCM(Movable) and Operations (Fixed) with support from GA staff
Other Schedules Management
Prepares monthly Lead Schedule for the accounts associated with fixed asset and coordinates with General Ledger Team for resolution of issues, if any
Prepares various reports requested by other departments
Provides assistance to General Ledger team for the related party reconciliations associated with fixed asset transaction, if any
Prepares construction-in-progress reconciliation with close coordination from the project owners every month
Prepares roll forward schedules every month with proper breakdown of addition, disposal and reclassification.
Monitors balances of transactions subject to Property Damage Claims
Coordinates with compliance for the information needed for possible Point-to-Point (P2P) assets and computes ERC's annuity.
Prepares transaction listing of PPE, capex summary per asset type with project details to be provided to FBP Team every month
Audit Management
Provides various documents requested by external auditors during interim and closing financial audit
Assists auditors, internal and external, and prepares any necessary schedules or analysis as related to the general ledger accounting.
Responsible in providing explanation to auditor’s various financial audit queries
Prepares various reports needed by DOE auditors for government share audit
Assists in providing documents to DOE, BIR and other regulatory auditors and compliance requirements
OTHER RELATED TASKS
Conducts, when necessary, the orientation of financial policies and procedures to new employees to ensure consistent compliance.
Conforms to the company’s Integrated Management Systems policies, standards, procedures and guidelines.
Reports Integrated Management System events/incidents or potential events or other risks to the organization.
Protects information assets from unauthorized access, disclosure, modification, destruction or interference.
Preserves confidentiality of financial information and material.
As used herein, the term "financial information and material” shall mean all Company information both written and oral which is proprietary to Hedcor Group. It shall include without limitation: the company's organization, company's operations, interests and plans, financial documents, business records, business practices and procedures. It also includes external source documents as an integral part of the financial documents.
Neither he/she nor anyone within his/her control will disclose or use, in any manner, any financial information or materials unless:
- Required in the conduct of the company's ordinary course of business, or
- Authorized by the company in writing, or
- Ordered by a court of law
Performs any other related duties and responsibilities that may be assigned from time to time by immediate superior consistent with the purpose of this role.