Executive Assistant

Job Scope: Provide executive level support and maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects. 

Responsibilities: 

• COO Calendar Management 
  • Manages and maintain COO's calendar and appointments and provide reminders of meetings and appointments. Input in COO calendar.
• Office Management
  • Answers and screen incoming calls and emails and directs to appropriate parties. 
  • Receive, sort and forward all incoming correspondence to appropriate CSU Leaders. 
  • Ensures all checks and documents for signature are properly attended to and returned to parties concerned on time. 
  • Complete a broad variety of administrative tasks for the COO including: requests for payment, to process and facilitate payment or reimbursements and cash advances for the boardroom and pantry supplies. 
  • Act sa Representative to COO's Quarterly and Annual Income Tax Return
  • Perform general office duties such as ordering supplies, maintaining records, filing and retrieving corporate documents and reports. As well as maintenance of equipents in use. 
  • Assists in coordinating Agendas and reports for the AP DU Mancom and all other CSU meetings. 
• Travel Arrangements
  • Arrangement of complex and detailed travel plans, itineraries and compiling documents for travel related matters. 
  • Coordinate with accredited service providers for the travel arrangements of COO (& family), land transportation and security arrangements. 

Qualifications:

• Possesses the ability to maintain the highest level of confidentiality
• Bachelor's degree of any 4 year course
• At least 4 years of related work experience