Contract and Document Management Analyst

Job ID:  2763
Location:  Calauan
Company:  AP Renewables Inc.
Department:  SCM Business Services
Employment Type:  Probationary
Work Arrangement:  Hybrid

The position holder shall be responsible for managing the necessary shared services and support to the 1RE Supply Chain Management to ensure attainment of SCM and company objectives by:

  • providing the necessary support to ensure managing the BUs purchase orders an,  contract commercial requirements and documents are managed;

  • maintaining an efficient contract administration services and document management system to support SCM’s objectives;

  • providing support in drafting correspondences to vendors regarding guidelines, compliance matters, and contractual obligations.

 

Duties and responsibilties

  • Verify POs and contracts meet all commercial document requirements—insurances, advance-payment/warranty/performance securities—for both CMSS/Proc Ops and SSPO.

  • Track and analyze key SCM metrics: open POs, security & insurance validity, advance-payment status, warranty coverage, contract expiries, and NTP issuance.

  • Ensure critical contracts are duly signed, filed with SCM Business Services, and any addenda or price changes are recorded.

  • Monitor contract expirations; work with implementors to renew, extend, or terminate as needed while safeguarding all securities, bonds, insurances, and performance appraisals.

  • Coordinate with Compliance/Legal to keep SCM documents (e.g., LRMS) fully compliant and up to date.

  • Maintain a centralized document-management system for POs, contracts, vendor accreditation, import/export, and WFM records, and supply documents for BOC permits.

  • Draft and issue vendor correspondence on contract guidelines, compliance gaps, and required corrective actions.

 

Minimum Qualifications

  • Bachelor’s degree in a business-related field or behavioral sciences

  • At least one (1) year of leadership experience

  • Background and experience in supply chain management

  • Background and experience in vendor management

  • Strong communication and interpersonal skills

  • Highly organized and detail-oriented

  • 1 vacant position in Ayala, Makati