Administrative Specialist

to be filled by HR

Job Summary

The Administrative Specialist plays a vital role in supporting the company’s day-to-day operations by providing administrative, secretarial, and office management support in accordance with company policies and standards. This role also handles purchasing of supplies, billing and collections, payment processing, and coordination of employee benefits and travel arrangements to ensure smooth, efficient, and compliant operations.

• Provide administrative and secretarial support to departments and team leaders
• Prepare and process expense reports, requests for payment, and reimbursements
• Coordinate travel arrangements (flights, accommodations, transport) for personnel
• Manage customer concerns, incoming/outgoing correspondence, and office supplies
• Administer and liquidate petty cash
• Support billing and collections, including variance checks, billing adjustments, and daily reporting

Job Qualifications

• Bachelor’s degree in any Business Administration or any business-related course.
• With at least 1 year of professional experience in administrative, accounting, or office support functions.
• With knowledge and exposure to procurement, basic accounting, and billing/collection processes is highly preferred.
• Excellent communication and customer service skills.